Monthly WIP close software for contractors
Month end is here again, and the WIP schedule is still a spreadsheet with three versions, a column nobody can explain, and a percent complete that was guessed on a Friday. Your bank wants the packet, your surety wants the packet, and you are rebuilding it by hand. WIPClose turns the numbers you already have into the packet, every month, the same way.
Overbilled $12,500 on one job. Underbilled $26,000 on another.
See it before the bank does.Example numbers from the sample contractor, Ironwood Construction. Your jobs, your numbers.
What the monthly WIP close actually is
Once a month you answer five questions per job: what is the contract worth, what have we spent, what have we billed, how far along are we, and what is left to spend. From those five answers come the numbers that matter: earned revenue, cost to complete, overbilling or underbilling, and projected margin. WIPClose does that math for every job and rolls it up for the whole company, so the packet is one page per job plus one page for the company.
Without WIPClose
The close lives in a spreadsheet
Costs come from QuickBooks, billings from another report, percent complete from a phone call. Somebody pastes it all together, fixes the formulas, and hopes the version they send is the final one.
With WIPClose
One close, one packet, every month
- Import job costs and billings from a CSV
- Enter one percent complete per job
- Get earned revenue, over/underbilling, and projected margin
Why the close eats a week
The numbers are not the hard part. Finding them is. Contract value sits in one place, change orders in another, retainage in a third, and the percent complete lives in the project manager's head. By the time the spreadsheet is built, the numbers are already a week old, and nobody trusts them enough to send to the bank. WIPClose keeps the inputs in one place and the math in one place, so the close is an hour of entering percent complete, not a week of hunting numbers.
What the packet shows, per job
Every job in the packet shows contract value including change orders, cost to date, billings to date, retainage held, percent complete, earned revenue, cost to complete, overbilling or underbilling, and projected margin. The company rollup adds the same lines across all open jobs, so you see the whole book at a glance before anyone else does.
Try it: one job, five numbers
Put in a real job from your book. Percent complete is the only number you have to judge. The rest comes from your reports.
earned revenue so far.
Earned revenue is contract value times percent complete. Overbilling means you have billed more than you have earned. Underbilling means the reverse.
Pricing
Free
$0
3 jobs, 1 monthly close, CSV import, view the packet on screen. No card needed to try it.
Pro
$69 a month
Unlimited jobs, unlimited closes, PDF packet by email, locked monthly snapshots, variance vs. last month, monthly close reminder email. Cancel anytime.
Start with your three biggest jobs on the free plan. When the close runs on time, Pro opens the rest of the book.
How it works
- Add your jobs: contract value, cost to date, billings to date, change orders, retainage, and open vendor bills, by hand or by CSV import.
- Once a month, enter one percent complete per job.
- WIPClose computes earned revenue, cost to complete, over/underbilling, and projected margin, per job and for the whole company.
- Close the month. The snapshot locks, the variance vs. last month shows up, and Pro emails you the PDF packet.
That is the whole system. If you can read a job cost report, you can run WIPClose.
QuickBooks and Excel, the way you already work
WIPClose is built for a contractor already on QuickBooks Online and Excel. Import a CSV from QuickBooks today, with the template in the app. Live QuickBooks sync connects your QuickBooks company; Intuit review is in progress and the sync activates on approval. CSV import works today.
Built for $1M to $15M contractors
WIPClose is not estimating software and it is not built for a back office team of twenty. It is built for the owner, bookkeeper, or controller of a trade or general contractor who closes the books every month and sends the packet to a bank or surety. No per-seat pricing. No setup call. No field app to train the crew on.
Locked snapshots and variance, month to month
Once a month is closed, its numbers freeze. That is the point. Next month you see the change job by job: which jobs moved, which margins slipped, which jobs flipped from underbilled to overbilled. The variance is the story your bank asks about, and it is on the page before they ask.
Frequently asked questions
How does WIPClose get my job numbers?
Import a CSV from QuickBooks Online today. Live QuickBooks sync connects your QuickBooks company; Intuit review is in progress and the sync activates on approval.
What do I enter each month?
One percent complete per job. WIPClose does the rest of the math.
Can I send the packet to my bank or surety?
Yes, on Pro. WIPClose builds the WIP packet as a PDF and emails it to you, ready to forward.
Does WIPClose do estimating or scheduling?
No. WIPClose does the monthly WIP close only.
Is there a contract?
No. Pro is $69 a month and you can cancel anytime. The free plan needs no card.
WIPClose and PaidUp work together
WIPClose closes the month. PaidUp, overdue invoice reminder software for trade shops, chases the invoices after the job is done. Same contractor, same book of jobs, two ends of the same month. WIPClose is free for up to 3 jobs and Pro is $69 a month, and PaidUp is free for up to 5 invoices and Pro is $29 a month.
Start free, 3 jobs and 1 monthly close. No card needed. Support: support@mainstreetbase.com