Flat-rate price book software for trade shops
Your tech is standing in a customer's home, and the customer is asking what the job will cost. Right now the answer depends on who is standing there, what kind of day it is, and whether anyone remembers what the last job like this one cost. PriceBook ends that. Every job in your shop has one price, written down, and every tech quotes the same way.
Same price in the office and in the field.
Look it up. Quote it.What a flat-rate price book actually is
It is one list your whole shop agrees on ahead of time. The price is set before anyone drives to the job, so the customer hears a clear number and your techs are not pricing from memory.
Without a price book
Every job gets priced on the spot
The tech estimates in the driveway, calls the office to check, or gives a range and hopes it holds. Two techs can quote two different prices for the same job.
With PriceBook
Every common job already has a price
- Build and maintain your own price book in one place
- Look up any job price in seconds
- Generate a clean quote to hand the customer
Why guessing costs you money
When prices live in people's heads, three things happen. First, the same job gets quoted at three different prices in the same week, and customers talk to each other. Second, the confident tech quotes high and the nervous tech quotes low, so your margin depends on personality instead of math. Third, nobody can tell whether a job made money, because there was no planned price to compare against. A price book fixes all three at once, because the price is set before the truck leaves, not after the tech looks at the job.
What a price book entry looks like
Every item in PriceBook has a name your tech will recognize, a flat price, and a short description of what is included. A furnace tune-up is one price. A water heater install is one price. A panel upgrade is one price. The tech searches the job, sees the price, and builds a quote in seconds. The customer sees a clear price for a clear job, with no hourly clock running and no surprise at the end.
Try it: search the sample list, build a quote
These are sample entries to show the format. Search them like a tech would, add jobs to the quote, and watch the total build. Your shop sets its own prices for every line.
- Furnace replacement80k BTU$4,900
- AC replacement3 ton$6,800
- Water heater install50 gal$1,850
- Panel upgrade to 200AElectrical$2,850
- AC tune-upMaintenance$129
- Drain cleaningPlumbing$189
No sample jobs match that search. Try furnace, water heater, or drain.
Sample quote
Built from the prices above. In the app, this becomes the clean quote you print or email.
Example prices only. Every price in your own book is yours to set and change.
Pricing
Free
$0
1 price book, up to 10 items. Lookup and search, CSV export. No card needed to try it.
Pro
$49 a month
Unlimited items, multiple price books, quote generation, printable quotes, email quotes to customers, CSV import. Cancel anytime.
Start with your 10 most common jobs on the free plan. When the book earns its keep, Pro opens the rest of it.
How it works
- Add your jobs: name, flat price, and what is included, or import a CSV.
- Your tech searches the job on site and sees the price in seconds.
- Build a quote from the priced items and hand it to the customer, printed or by email.
That is the whole system. If you can search a list, you can run PriceBook.
Built for HVAC, plumbing, and electrical shops
PriceBook is not estimating software and it is not built for a back office. It is built for a shop that quotes jobs on site: a repair, a replacement, an install. Add items by hand or import a CSV, and PriceBook keeps them in one searchable book your whole team uses. No accounting software subscription required. No per-user pricing. No setup call.
PriceBook and PaidUp work together
PriceBook sets the price. PaidUp, overdue invoice reminder software for trade shops, chases the invoice after the job is done. Same buyer, same shop, two ends of the same job. PriceBook is free for up to 10 items and Pro is $49 a month, and PaidUp is free for up to 5 invoices and Pro is $29 a month.
Guides
Start with How to Build a Flat-Rate Price Book (Step by Step) for the full process, and Flat-Rate Pricing Examples to see what a finished entry looks like. For trade specific advice, see HVAC flat-rate pricing and contractor price book software.
Start free, 1 price book with up to 10 items. No card needed. Support: support@mainstreetbase.com